Validation and Business Rules

1) Search / View Purchase Order

       There are no any validation for search result. Search result will display the records as per search result criteria.

2) New Purchase Order

a. Purchase Order Number should be auto generated.

b. Compulsory to select Requisition#

c. After selecting Requisition# following details cannot be changed.

               i.  Vessel Requisition #

               ii.  Supplier

               iii.  PO Type

       d. Add New PO Item(s) should only add same Purchase Order Type Items only.

       e. If Item Qty is changed then it is necessary to change the unit cost and update the same.

       f.  If Item Unit is also changed then it is necessary to change the unit cost and update the same.

       g. If user adds any Extra Delivery Cost (Fixed Cost), then also it is necessary to update the unit cost by clicking on update button.

       i. See that when click on Update button the Fixed Cost should be distributed equally among all the items as per qty of the item(s).

       j. Following validation are there for adding Credit / Debit Note via Account to Purchase Order.        

               i.  Same Account should not be add duplicate in one PO.

               ii. When currency is selected to Debit or Credit the Account then it should be the same Purchase Order Currency which                        is selected.

               iii. Value in Percentage & Currency should not accept in negative value.

               iv. Selected Account Debit or Credit should affect on following columns before Grand Total for the Purchase Order.

                       1) Discount

                       2) Tax

                       3) Barge Cost

                       4) Crane Usage

                       5) Stevedores Expenses

                       6) Transportation

k. Before adding requisition items if user adds any other items by using Add Item(s) button then module will replace all those items with requisition items when use add all requisition items button send by the supplier.

l. Following validations are there while adding all requisition items:        

       i.  It is not possible to upload to same VSC Code items and also without VSC Code Items.

       ii.  Module will not accept those items for which item unit is not present in the system.

       iii. Module will also not accept those items for which unit cost is not entered.

m. When Transportation (Chargeable to V.Ships) account is added in Purchase Order, Fund Used flag when checked creates an entry for Supplier Fund used by Suppliers.

3) Send PO to Supplier & Confirm Order to Vessel

       a. Module will select automatically to address of the Captain of the vessel while sending this requisition.

       b. User is allowed to add any another comma separated e-maild ID's in CC & BCC columns.

       c. It should send Purchase Order item(s) in excel file to the captain and supplier.

d. Purchase Order excel attached will not include the Discount amount when sending to supplier and vessel.

4) Delete Purchase Order

       a. See that proper delete confirmation message should display for Yes or No.

Created with the Personal Edition of HelpNDoc: Free iPhone documentation generator